Categories
Categories are a shared classification system that belongs to a space. Everyone in the space sees the same list, and every entry belongs to at most one category. Tags are the other half of the picture: free-form, several per entry, and created as you type.
How categories work
- The space owns them. Each space keeps its own list, so two spaces can use completely different vocabularies without interfering.
- Any member can curate them. There is no separate administrator role for this — if you can write in the space, you can add, rename, recolour and remove a category.
- One per entry. An entry belongs to exactly one category, or to none.
- Each has a colour, used wherever the category is shown so it is recognisable at a glance.
Assigning a category
When creating or editing an entry, pick a category from the dropdown. It is optional — leave it unset and the entry is simply uncategorised.
Managing the list
Open Categories from the space's navigation. From there you can:
- Create — give the category a name and a colour.
- Edit — change either at any time. Entries already using it follow the change.
- Delete — remove a category you no longer want. Entries that used it become uncategorised; nothing else about them changes, and no entry is deleted.
Each category shows how many entries currently use it, so you can see what is actually being used before you tidy the list up.
Related
- Using tags — for free-form organisation, several per entry
- Log entries — for entry management